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A form is a kind of question paper asking information or facts for specific purpose. For example Post Office has made a Money Order form to enable a person to send his money to his relatives. Telegram form is used to convey an urgent message or news. Students fill the Admission Forms to get themselves admitted to an institution. Similarly there are forms for getting a passport, a visa, a connection of electricity, telephone and gas. What is important is the supply of correct information to facilitate the department to process the case easily. Short cut questions are asked in these forms about the applicant. For example 'Name' means 'what is your name?' 'Address' means 'what is your place of residence?' and so on.
Two kinds of forms are given here to show you how to fill them out:
i) Money Order
ii) Tlegram
1. MONEY ORDEROne uses this form to send money to a person in another town, city or village. The person who sends money through money order is the sender. The person who receives the money is the receiver of the money sent by the sender. The receiver is also mentioned as addressee on the form.
Following particulars are to be filled out correctly by the sender.
1. Correct name and address of the person to whom the money is sent.
2. Amount to be written in words and figures.
3. Name and address of the person who is sending the money.
4. Date when the Money Order has been filled out by the sender.
Reproduced below is a Money Order Form duly filled out as an example to follow. Only the requisite portion is reproduced here.
Suppose Abu Bakar living in
Carefully study how the form has been filled out by Abu Bakar, the father of Ahmed.
Note: The teacher will help to fill in the information necessary for the sender only.
This is a student – teacher activity.
No._______________________ Dated___________________ |
Amount in Figures
Rs.450/- | Ps.00 |
Issued for Rs._______________________
_________________ ________________________
M/O Clerk Issuing Postmaster
To be filled in by the Sender
Note: Department will not take responsibility if amount is delivered due to wrong name and address.
Amount in figures | Rs.450/- | Ps:00 |
Amount in words | Rupees Four hundred and fifty only | |
Name and address of addressee: Munir Ahmed | Post Code 0421 |
| Sender's Name and Address | Post Code 0346 |
Signatures of Sender Dated: 03-03-2009
Abu Bakar
---------------------------------------------------------------------------------------------
Receipt for the Sender
Money Order __________________________________________
Sender's name and complete address. Abu Bakar, 87 Zee Colony,
Post Code
Coupon: Sender may write any message here. Rs. Ps.
He may also write his name and address
Price Rs.2.00, not adjustable from commission
Please write me a letter as soon as you get money. Abu Bakar
In the modern age means of communication have improved and become quick and easy. Telephone, internet and other types of information technology e.g. E-mail has eliminated/finished the distance. People sitting across the seas and oceans of the world can send messages to one another in seconds.
But these facilities are available in big cities only. People in villages and towns still use the old means of conveying urgent messages. One of the most common and quick means of conveying important messages is by way of telegram. Telegrams can now be booked on phone as well.
Booking of Telegrams
Telegrams (inland/foreign) can be booked at the public counters of PTCL Telegraph Offices or at authorized Post Office Branches.
Phonograms
Telegrams on telephone can be booked by dialing "116" (24 hours service) except press telegrams. This facility is available in all major cities. Although every care is taken yet PTCL accepts no responsibility for any mutilation or mistakes in transmission of messages through this service.
Greeting Telegrams comprising standard text at specially reduced rates may be sent on festive occasions to or from any Customer Service Centre/Telegraph Office in the country. Following is the standard text for Greeting Telegrams.
Greeting Phrases
| Number | Phrases | Number | Phrases |
One | Eid Mubarak & many happy returns | Twelve | Best wishes for a safe and pleasant journey |
Two | A Merry Christmas & happy New Year | Thirteen | Hearty congratulations on success in elections |
Three | A Merry Christmas to you | Fourteen | Many thanks for your good wishes |
Four | A Happy New Year to you | Sixteen | Kind remembrance and all good wishes on Independence Day |
Five | My heartiest Diwali Greetings to you | Seventeen | My cordial salutations on Pakistan Day, Long Live Pakistan |
Six | Many happy returns of the Day | Eighteen | Heartiest congratulations on your promotion |
Seven | Best Congratulations on New Arrival | Nineteen | Heartiest congratulations on your appointment |
Eight | Congratulations on the distinction conferred on you | Twenty | Haj Mubarak |
Nine | Best wishes for a long & happy married life | Twenty one | Heartiest congratulations on your daughter's marriage |
Ten | Hearty congratulations on your success in the examination | Twenty two | |
Eleven | Heartiest Bijoya Greetings. A family function celebrated to the relations of brotherhood which are passed down to the coming generations to maintain goodwill relations. | Twenty three |
Q:1 Read the passage above on telegram and answer these questions.
i) Name some modern means of communication.
Ans: Telephone, Internet, E-mail and mobile phones are modern means of communication.
ii) What kind of information technology has removed distance?
Ans: E-mail has removed the distance.
iii) How are messages conveyed by people in villages?
Ans: People in villages and towns use the old means of conveying urgent messages.
iv) What is the most common and quick means of conveying important messages in a village?
Ans: One of the most common and quick means of conveying important messages is by way of telegram.
i) Where are telegrams booked?
Ans: Telegrams (inland / foreign) can be booked at the public counters of PTCL Telegraph Offices or at authorized Post Office Branches.
ii) What number is dialed to book telegrams on telephone?
Ans: We dial "116" to book telegrams on telephone.
iii) From where can the greeting telegrams be sent and on what occasions?
Ans: Greeting Telegrams comprising standard text at specially reduced rates may be sent on festive occasions to or from any Customer Service Centre/Telegraph Office in the country.
iv) Read the Greeting Phrases and write One, Two, Four, Ten, Sixteen, Nineteen in your notebook?
Ans:
| One | Eid Mubarak & many happy returns. |
Two | A Merry Christmas & happy new year. |
Four | A Happy New Year to you. |
Ten | Hearty congratulations on your success in the examination |
Sixteen | My cordial salutations on Pakistan Day, Long Live Pakistan. |
Nineteen | Haj Mubarak |
Q:2 Write 'T' for true state and 'F' for false statement.
i) In modern trends means of communication have improved.
T |
ii) E-mail has created distance.
F |
iii) People sitting across the oceans and seas cannot get message by any means.
F |
iv) Telegrams can now be booked on phone.
T |
v) The words 'foreign' means in the country.
F |
vi) "Inland" means not in the country.
F |
vii) Greeting telegrams may be sent on festive occasions.
T |
viii) Number one of the Greetings Phrases means "Happy Birthday".
F |
ix) Number One of the Greeting Phrases means "Eid Mubarik and many Happy returns".
T |
v) Number Two means "A Merry Christmas and Happy New Year".
T |
Q:3 Fill in the blanks.
i) People sitting ________ the seas can send messages. (across, in)
ii) These facilities are available _________ big cities. (in, on)
iii) People in villages still use the old means ________ sending a message. (from, of)
iv) Telegrams can be booked _______ the public counters. (from, at)
v) PTCL accepts no responsibility _____ any mistake. (by, for)
Q:4 Use the following words in sentences of your own.
Quick, internet, convey, book, reduce, specific, facilitate, applicant, technology, requisite
| Quick | Telephone, internet and E-mail are quick means of communication.. |
| Internet | Internet is a great source of information. |
| Convey | We use modern means of communication to convey our messages quickly. |
| Book | We book or telegram at the public counters of PTCL Telegraph Offices. |
| Reduce | Try reduce your weight. |
| Specific | Please explain your case in specific form. |
| Facilitate | He facilitates his services for you. |
| Applicant | Applicant informs the WAPDA concerned staff to solve his problem. |
| Technology | Internet technology is very necessary for everyone. |
| Requisite | Please explain your case in requisite form. |
Pak Telecom Inland Telegram Deposit A/c No.______
Sent at__________
To______________
By _____________
Words | |
Charges | |
| Rs | Ps |
(Nothing to be written here by the sender)
Signature of the Booking Clerk
____________________________________________________________
Name ___________________________________
Address _________________________________
Telegraph Office __________________________
________________________________________________________________________
Message to be telegraphed
Note: The name of sender, should be From_____________
Written at the end of the message
(Name of the sender)
to be telegraphed
Signature _____________
NOTE TO BE and
TELEGRAPHED Addressed of Sender ___________
Telephone No. (if any) ___________
Note for the Teacher:
The teacher should tell the students that telegraphic message should be stated briefly and clearly. The shorter the message is the lesser the charges are. Prefer to omit the words as "I", "A", "the", "that" and "and". Use nouns and verbs in place of adjectives and adverbs. Ambiguous phrases should also be avoided. Do not use salutations and complementary closes or divide a word at the end of a line.
Example:
Full worded instructions
It is to inform you that last date for submission of Admission form is August 31, 2008. You should get the Form from office at the earliest and submit it duly filled out before the due date.
This instructions will be reduced to the minimum as given below:
Last date for FSc admission is August 31, 2008. Submit form before due date.
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